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Free Time Management Course |
Bill Benitez, Positive Imaging, LLC |
Do Important Work First - Since there is almost always more work than time, setting priorities will help you manage your time. The unique advantage of setting priorities is that you will always be doing the most important work first. This is especially important if it is not possible to complete everything on your task list. Change - Your priorities are not carved in granite. They can and will change over time. This does not diminish the value of prioritizing. At the end of each day complete your list for the next day and set your priorities. This will get you started promptly in the morning. After getting started on your first item, review the priorities on the list in light of any new projects or information that you have received. This new information may require that you move a task far down the list up into second place. The second place item will then move down or may go away altogether. It’s important not to allow this to present problems or frustrations. Change is the one thing that you can count on and priorities change often. Flexibility - I’m not encouraging you to jump around from task to task instead of following your priorities. Instead, you are cautioned to be flexible, to accept that tasks and their level of importance to your business will change and you must change with them to complete the most important things first. Delegation - If you have subordinates in your job or business, delegation of tasks is essential for good time management. Handling tasks that your subordinates can handle or micro managing their activities takes time away from the important tasks you should be completing. Practical Training - Delegating has other benefits also. For example, it is an excellent method of providing practical training to your subordinates. It also fosters improved decision making skills. Both of these contribute to the value of their work to the company. Obviously, all tasks cannot be delegated. Here are a few guidelines to determine when a task is a prime candidate for delegation: |
Repetitive Tasks -Most repetitive tasks are good candidates for delegation to subordinates. Reversable Decisions - Tasks that involve making decisions that could be reversed easily and without serious harm or cost to the company can be delegated. Inexpensive - Tasks that do not involve excessively large expenditures are also good for delegation. |
Prioritize Tasks - Delegated tasks should also be prioritized so your subordinates will know the order in which they are expected to perform the tasks. This will ensure that the tasks align well with your list of priorities. |
Setting Priorities |
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Copyright - 2008 - Positive Imaging, LLC bill@positive-imaging.com |