Analyzing Your Time

No Single Answers - Obviously, there are no single answers to these questions. The
idea is just to notice that things usually take longer than we think. This will help us to
better manage the time we have available.

Look At Your Watch - Talking to others for any reason usually takes much more
time than we plan. Even if we intend to make it brief, there are some people that
simply won’t stop talking and you could be stuck for a long time. If you are on a
schedule, don’t hesitate to let others know about it. Look at your watch as soon as the
talking starts and indicate that you have too much to do and must get back to it
promptly. This lays the groundwork for looking at your watch in five minutes or so
and then rise to leave. It may take a few more minutes but you will be on the way out
in record time.

Saying No - This is one of the most important and often most difficult things we
must do to manage time adequately. Friends or colleagues will come to you for
conversation and favors. Sometimes, they even want you to take care of their job for
them. Some people have such a sweet disposition that others wind up doing work for
them regularly. Don’t get drawn into that trap.

Reciprocal - If you have a reciprocal arrangement with someone where you help
them and they help you at times, this is quite workable. However, if you are cajoled
with a big smile and nice words but never get any assistance in return, it is time to say
“no.” This does not mean that you should not help a colleague in distress. The
important thing is to be certain that the individual does reciprocate when you need
help. If it is a regular situation and the help always goes in one direction, it’s time to
say “no” even if it means losing an acquaintance.

The Diplomat - You don’t have to be rude. Quite the contrary, be pleasant and
clearly indicate that you don’t have the time. Be a diplomat. They say that a diplomat
can send you to hell in such a nice way that you start looking forward to the trip. So,
instead of getting angry because they are trying to take advantage of you, don your
diplomat hat and say “no” nicely. The result is the same but without all the conflict.

Saying “no” will definitely reduce your popularity with some people but better that
than being taken advantage of consistently. If you spend large amounts of your time
taking care of everyone else’s work, you won’t have enough time for yours.

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